Information Services Board (ISB) meeting highlights for Nov. 10, 2005February 2006

Information Services Board (ISB) meeting highlights for Nov. 10, 2005

The Information Services Board (ISB) met on November 10, 2005. The meeting opened with Andy Hix, Department of Information Services, reporting on agency compliance status. Hix shared that 97 percent of agencies are in compliance with ISB policy - compared to 94 percent last year. She reviewed the requirements for certifying compliance and performing IT audits.

City of Lacey Fire Chief Jim Broman, Co-Chair of the State Interoperability Executive Committee (SIEC), presented the Technical Implementation Plan designed to increase public safety interoperable communications in Washington state. Key elements include radio over Internet protocol, expanded mutual aid, mobile data, and frequency neutrality. Implementation is estimated to take six years and cost $434 million. The SIEC will present a detailed project plan and recommended governance structure to the ISB at a later date.

Tom Parma, Department of Information Services, proposed stoplight criteria designed to help state agencies assess and report on IT projects. Criteria represent the scope, schedule, budget, and success factors of agency IT projects.

• Health Care Authority (HCA): Steve Hill, HCA, requested approval of the project Investment Plan and asked for release of funds to begin work on the Benefits Administration Insurance Accounting System (BAIAS) project. HCA will use the funds to retain a project manager, quality assurance resources, and legal services to develop a Request for Proposal.


• Offender Management Network Information (OMNI) System: Harold Clarke, Department of Corrections (DOC), presented four main lessons learned during Phase II of the OMNI System project. Clarke stated that both IBM and state stakeholders have signed the Phase III project charter. In addition, DOC filed the proposed contract with IBM. Work on the defect resolution will begin as soon as the contract is signed. DOC has completed the draft project schedule and plan.


• Department of Social and Health Services' Medicaid Management Information System Project (MMIS): John Anderson, Department of Social and Health Services, reported that the MMIS project is within scope. The schedule has a 10-week projected delay because of a schedule reassessment. Next steps include continuing with Design Phase activities, and monitoring and reporting progress against the Design Phase checkpoint. The MMIS team will also monitor vendor resource utilization, and begin iterative development work along with completing mitigation strategy tasks.


• Department of Social and Health Services' Statewide Automated Child Welfare Information System (SACWIS) Project: Dawn Tatman, Department of Social and Health Services (DSHS), reported that DSHS received federal approval for 50 percent project funding through the planning stage, but did not receive requested project funding in the 2005-2007 Biennium budget. DSHS has submitted a supplemental budget request to begin the implementation phase.


• Human Resource Management System (HRMS) Project: Steve Young, Department of Personnel, reported that the HRMS team completed all September milestones on time or ahead of schedule with one exception. Technical testing of connectivity for Group 0 is complete. Group 1 testing is ahead of schedule and Group 2 is scheduled for completion by the end of December.


• Center for Information Services' HP3000 Project: Corey Knutsen, Center for Information Services, gave a brief history of the HP3000 project. Although the project is within scope, it is behind schedule. The project delays have impacted development time and budget. Hewlett-Packard (HP) Executive Ralph Lipizzi stated the project has HP's full commitment to ensure its success.


• University of Washington's Online Record of Clinical Activity Project: David Chou, University of Washington, stated that the initial findings of First Consulting Group resulted in management changes on the project. The University of Washington will return to the ISB at the January 2006 meeting to request funds for stabilizing the computer environment. This includes hardware and software updates, and new interfaces to improve patient view and physician acceptance. The proposal will also include an increase in the total project budget to achieve stabilization.